Order queue open · Verified lists delivered within 24–48 hours
How to use Instantly with Quarvio: the complete workflow from ordering verified contacts to importing into Instantly, mapping fields, configuring sending, and launching your first campaign within 48 hours.
Marcus Chen
Outbound sales trainer, 150k+ emails sent · Updated June 24, 2026
Last updated: June 2026 · Marcus Chen, Outbound sales trainer, 150k+ emails sent
TL;DR — 5 things to know before reading
Most cold email setups fail at the data layer before the first email is ever sent. Contacts are stale, emails bounce, domain reputation drops, and the campaign collapses before it gets traction. Quarvio eliminates this failure mode with verified B2B contact lists delivered as a one-time purchase — no subscription, no recycled data, no shared lists.
Instantly solves the sending layer with sequences, warmup, rotation, and reply tracking all in one platform. The Quarvio CSV format maps directly to Instantly's field mapper — no reformatting, no manual cleaning, no column renaming before upload. Together, the two tools form a complete cold outreach stack where the data quality from Quarvio protects the infrastructure investment in Instantly's warmup process.
After training outbound programs that have collectively sent over 150,000 cold emails, the pattern is consistent: campaigns that use verified contacts keep bounce rates below 2%, preserve inbox reputation across the full campaign duration, and maintain open rate trends upward instead of declining. This guide covers the complete workflow from Quarvio order to Instantly campaign launch, including the data validation step most practitioners skip, the personalization setup that makes Quarvio's six fields worth more than a generic first-name-only list, and the pre-launch checklist that catches deliverability problems before they reach real prospects. Inframail handles inbox provisioning; Aimfox runs LinkedIn outreach from the same contact data.
Understanding the timeline matters for campaign planning. Here is what each stage requires:
| Stage | Time required | Notes |
|---|---|---|
| Quarvio order and delivery | 0–24 hours | Most orders delivered same day |
| CSV download and validation | 15 minutes | Spot-check before importing |
| Import into Instantly | 5–10 minutes | Including field mapping |
| Campaign assignment and setup | 30–60 minutes | Sequence copy, sending settings |
| Pre-launch placement test | 5–10 minutes | Mandatory before activating |
| Campaign activation | Immediate | Sends at next scheduled window |
Total time from order to first send: under 48 hours assuming inboxes are already warmed. If inboxes are not yet warmed, the timeline extends by 14–21 days for the warmup period — but Quarvio contacts can be imported and staged immediately during warmup so no time is wasted.
Confirm these prerequisites are in place before importing:
If inboxes have been warming for fewer than 14 days, import the contacts now and hold the campaign in draft status. Per Woodpecker's email warmup guide, a minimum of 2–4 weeks of warmup is required before safe cold sending. Importing early means the campaign is ready to activate the moment warmup completes.
Sub-step 1.1: Define your ICP (ideal customer profile) filters before ordering.
Quarvio allows filtering by job title, industry, company size, location, and other firmographic criteria. The quality of your ICP definition directly determines the relevance of the contacts in your list. A well-defined ICP (e.g., Head of Sales at B2B SaaS companies with 50–500 employees in the US) produces a list where every contact is a plausible prospect. A poorly defined ICP produces a list where large portions are irrelevant to your offer.
Before ordering, define:
Sub-step 1.2: Select your list size based on campaign capacity.
Use the sending volume guide to determine how many contacts your current inbox capacity can work through in a reasonable timeframe:
| List size | Inboxes needed | Days to complete at 30–50/inbox/day |
|---|---|---|
| 500 contacts | 1–2 | 6–12 days |
| 1,000 contacts | 2–3 | 8–17 days |
| 2,500 contacts | 3–5 | 12–21 days |
| 5,000 contacts | 5–8 | 12–25 days |
Source: Woodpecker guide on daily sending limits — verified June 2026
Quarvio pricing: $129 for 5,000 contacts, $199 for 10,000, $399 for 25,000, $699 for 50,000. Credits are valid for 12 months. Unused credits return to your account balance for future use.
Sub-step 1.3: Complete the order on Quarvio and download the CSV when delivered.
Log in to your Quarvio account dashboard to download the CSV from your completed order. Most orders are delivered within a few hours.
Benchmark: A well-scoped 5,000-contact order at $129 provides enough contacts for a 12–25 day campaign running 5–8 inboxes. For a 90-day outreach program, ordering 25,000 contacts at $399 provides a full quarter of pipeline-building capacity.
Failure mode: Ordering too broad an ICP to maximize contact count. A 5,000-contact list where 40% of contacts are outside your true ICP is effectively a 3,000-contact list that also wastes sends on irrelevant prospects, lowering reply rates and potentially generating spam complaints from recipients who have no business reason to engage.
This step takes 10 minutes and prevents problems that would otherwise appear after the campaign launches.
Sub-step 2.1: Open the CSV in a spreadsheet application.
Open the Quarvio CSV in Excel, Google Sheets, or another spreadsheet tool. Do not open and import directly to Instantly without reviewing.
Sub-step 2.2: Verify the header row contains these exact column names.
The Quarvio CSV header row should contain: first_name, last_name, email, company, title, linkedin_url. Confirm all six columns are present. If any column is missing, contact Quarvio support before proceeding.
Sub-step 2.3: Spot-check 10–20 rows for data quality.
Review a sample of rows. Look at the email column first: every email should follow the standard format (name@domain.com) with no blank values, formatting characters, or obviously invalid patterns. Quarvio pre-verifies all email addresses, so formatting issues in the email column would indicate a delivery or export problem.
Also spot-check the first_name and company columns. If you intend to use these for personalization (and you should), they should be populated in a consistent format. A first_name column with values in all caps will affect how personalization tokens appear in emails — Instantly inserts the field value exactly as it appears in the CSV.
Sub-step 2.4: Check the row count.
The total row count (minus the header row) should match your order quantity. Note the exact count for your records.
Benchmark: A Quarvio CSV passes validation in under 10 minutes. The email column should have zero blank rows; all emails should follow standard format; first_name and company should be populated in 95%+ of rows.
Failure mode: Importing without reviewing, then discovering after the campaign launches that 200 contacts have malformed email addresses (causing bounces), or that the first_name column is populated with job titles rather than names (causing personalization tokens to display incorrectly).
Sub-step 3.1: Verify that your sending inboxes are connected, warmed, and ready.
Navigate to Email Accounts in Instantly. Confirm:
If any inbox shows a warmup score below 80, do not add it to the campaign. Continue warming that inbox and proceed with the import using only the ready inboxes.
Sub-step 3.2: Create or select the campaign this contact list will be assigned to.
If the campaign does not yet exist, create it now with at least 1 sequence step. If the campaign already exists with complete sequence steps written, verify the step-1 subject line and body are finalized before importing — once contacts begin queuing, changing sequence steps mid-campaign affects timing for already-queued contacts.
Sub-step 3.3: Run a pre-import placement test with the campaign's step-1 copy.
Before importing any contacts, run a deliverability test in Instantly using the exact subject line and body from your campaign's first email step. If the placement test shows below 80% primary inbox, fix the deliverability issue before importing contacts. There is no value in importing 5,000 contacts into a campaign that will route to spam.
Benchmark: Campaign is ready (sequence written, inboxes confirmed warmed, placement test at 80%+ primary) before import begins.
Failure mode: Importing contacts into a campaign with no sequence steps written yet, then scrambling to write copy while contacts are already queued. The campaign may activate before copy is ready, or the rush to write copy leads to lower quality first impressions on real prospects.
Sub-step 4.1: In Instantly, navigate to Leads → Import Leads → Upload CSV.
Sub-step 4.2: Select your Quarvio CSV file and upload.
Instantly reads the first row as the header and parses all columns automatically. The upload typically completes in under 2 minutes for files up to 5,000 contacts.
Sub-step 4.3: Review the import summary before confirming.
Before finalizing the import, Instantly shows a summary: total contacts in file, contacts that will be added, contacts that will be skipped as duplicates. Review these numbers and confirm they match your expectations.
If the duplicate count is unexpectedly high (e.g., you imported 5,000 contacts and 1,200 show as duplicates when you expected zero), this may indicate a previous import of a similar list. Note the final imported count.
Sub-step 4.4: Confirm the import.
Instantly processes the import in the background. For large lists (2,500+), processing may take 2–5 minutes. The import counter in the Leads section updates as contacts are added.
Benchmark: Import of 5,000 contacts completes in under 5 minutes. The imported contact count in Instantly's Leads section should match the CSV row count minus any duplicates reported in the import summary.
Failure mode: Uploading the file and immediately navigating away or closing the browser, which may interrupt the import for very large files. Stay on the import screen or the Leads section until the count stabilizes.
Sub-step 5.1: After upload, Instantly presents a field mapping screen.
Map each Quarvio column to the correct Instantly variable:
| Quarvio CSV column | Instantly variable | Notes |
|---|---|---|
| first_name | First Name | Used in personalization tokens |
| last_name | Last Name | Used in personalization tokens |
| Required field; primary identifier | ||
| company | Company | Used in personalization tokens |
| title | Custom: Title | Adds title-specific personalization |
| linkedin_url | Custom: LinkedIn | Available for multi-channel workflows |
Sub-step 5.2: Confirm Custom fields (Title and LinkedIn URL) are created.
Instantly may not have a default field for job title or LinkedIn URL. When mapping these columns, create new Custom fields in Instantly if prompted. Name them consistently (Title, LinkedIn) so they are easy to reference in sequence step personalization tokens.
Sub-step 5.3: Preview personalization with a sample contact.
After completing the mapping, use Instantly's preview function to see how the first email step looks with a real contact's data. Verify personalization tokens display correctly: the first name field shows the actual name (not "[First Name]"), the company field shows the actual company name.
Sub-step 5.4: Save the mapping configuration.
Instantly allows saving field mapping configurations for reuse on future imports. Save this mapping as "Quarvio standard import" so future Quarvio CSV imports can reuse the same configuration without repeating the mapping step.
Benchmark: Field mapping takes under 5 minutes. All 6 Quarvio columns should be mapped to Instantly variables. No columns should be left unmapped.
Failure mode: Skipping Custom field mapping for Title and LinkedIn URL. Without these mappings, the two fields that differentiate Quarvio's data (job title for personalization, LinkedIn URL for multi-channel) are discarded at import time and cannot be recovered without re-importing.
Sub-step 6.1: Use at least one personalization token from Quarvio fields in the step-1 subject line or opening sentence.
Quarvio's six fields enable several high-value personalization patterns:
Sub-step 6.2: Write 3–4 sequence steps with clear CTAs and appropriate spacing.
Sequence structure that works for verified, targeted contacts:
Sub-step 6.3: Preview step 1 with at least 5 different contacts from the imported list.
This catches edge cases: a contact with a multi-word company name that breaks a sentence, a contact with unusual characters in their first name, or a contact with a missing custom field value.
Sub-step 6.4: Configure fallback values for empty personalization tokens.
Some email platforms including Instantly allow setting fallback values for personalization tokens (e.g., "Hi there" if the first name field is empty). Configure these fallbacks before activating the campaign.
Benchmark: A well-personalized step-1 email using first name, company name, or job title performs 20–40% better on open rates and reply rates than an unpersonalized equivalent, per Woodpecker's cold email benchmark study.
Failure mode: Using personalization tokens in the sequence but never previewing with real contact data. The first indication of a broken token is a real prospect receiving an email with "[First Name]" or a blank field, which signals a templated outreach system immediately.
Sub-step 7.1: Add all fully warmed inboxes to the campaign.
In the campaign's Email Accounts section, add all inboxes with warmup scores of 80+ that are designated for this campaign.
Sub-step 7.2: Set per-inbox daily sending limits.
| Inbox warmup age | Daily sending limit |
|---|---|
| 14–30 days (newly warmed) | 25–35 emails/inbox/day |
| 30–60 days | 35–45 emails/inbox/day |
| 60+ days | 40–50 emails/inbox/day |
Source: Woodpecker daily sending limits guide — verified June 2026
Sub-step 7.3: Configure the sending schedule.
Set the campaign to send Monday through Friday, 8am to 5pm in the recipient's local timezone. Avoid weekends and after-hours sends — emails arriving outside business hours compete with accumulated inbox clutter and achieve lower open rates.
Sub-step 7.4: Enable reply tracking.
Confirm that reply tracking is enabled. Reply tracking is essential for identifying positive responses, managing auto-replies, and measuring true reply rate separate from bounce-triggered responses.
Sub-step 7.5: Confirm the unsubscribe footer is present.
Every cold email campaign must include an unsubscribe mechanism. Verify Instantly's unsubscribe footer is enabled. This is both a CAN-SPAM requirement and a spam complaint reducer.
Benchmark: Campaign configured with correct per-inbox limits, Monday-Friday 8am-5pm schedule, reply tracking on, and unsubscribe footer active in under 20 minutes.
Failure mode: Leaving the sending schedule at Instantly's default, which may include weekends or extended hours. Emails sent Saturday morning typically have the lowest engagement rates of any day, and the additional sends waste daily capacity on low-probability engagement windows.
Sub-step 8.1: Verify the sequence has at least 3 steps.
Most cold email conversions happen on follow-up step 2 or 3, not on step 1. Confirm the sequence has 3–4 steps before activating.
Sub-step 8.2: Check the CTA in each sequence step.
Each step should have exactly one clear call to action. Verify the CTA asks for something specific and low-commitment (a 15-minute call, a quick question answer, a yes/no reply).
Sub-step 8.3: Run a final inbox placement test using the current step-1 copy.
If you wrote or revised the step-1 copy after the initial pre-import placement test, run a fresh placement test now. Copy changes affect content scoring; confirm 80%+ primary inbox placement before activating.
Sub-step 8.4: Check that bounce auto-pause is active.
Confirm Instantly is configured to automatically pause sending to contacts that produce hard bounces. Quarvio contacts are verified, so hard bounce rate should be low, but having the auto-pause active protects inbox reputation.
Benchmark: Pre-launch checklist takes 10 minutes and should result in: 3+ sequence steps, one CTA per step, placement test at 80%+ primary, bounce auto-pause active.
Failure mode: Skipping the pre-launch checklist and activating immediately after import. The first day of a campaign sends to the first segment of the contact list — these are the freshest contacts with the highest probability of being in prospects' inboxes without prior exposure to your brand. Wasting these contacts on a campaign with a broken CTA or poor placement is the highest-cost mistake in this workflow.
Sub-step 9.1: Toggle the campaign to Active in Instantly.
The campaign begins sending at the next scheduled send window. If you activate the campaign outside send hours, the first sends queue for the next available window.
Sub-step 9.2: Check analytics after the first 24 hours — bounce rate first.
The most important metric to check first is bounce rate. Quarvio contacts are verified, so bounce rate should be well below 2%. If you see bounce rate above 3% on day 1, pause the campaign and investigate before continuing.
After confirming bounce rate is healthy, check open rate. Per Woodpecker's cold email benchmark study, properly configured and warmed inboxes with verified contact lists achieve 30–50% open rates for well-targeted audiences. If day-1 open rate is below 15%, check the placement test and inbox warmup scores.
Sub-step 9.3: Check for and handle auto-replies.
Instantly's reply management surfaces replies including auto-replies. Process auto-replies and out-of-office responses to prevent them from being counted as genuine replies in your reply rate metric.
Sub-step 9.4: Review step-1 reply rate after 7 days.
After one week of sends, review step-1 reply rate. The platform average per Instantly's cold email benchmark report is 3.43%. Top campaigns with well-targeted Quarvio contacts and strong personalization typically exceed 6–10%. If step-1 reply rate is below 1% after 7 days with healthy open rates, the issue is likely copy or CTA, not deliverability.
Benchmark: First-week metrics for a well-configured Quarvio + Instantly campaign: bounce rate below 2%, open rate above 25%, reply rate above 3%, zero inbox placement issues.
Failure mode: Activating the campaign and not checking metrics for 2 weeks. A deliverability problem that develops on day 3 will affect 2 weeks of sends before being discovered. Daily checks for the first 5 days of any new campaign are the minimum monitoring standard.
| Configuration | Location | Recommended value | Notes |
|---|---|---|---|
| Per-inbox daily limit (new inbox) | Campaign Settings | 25–35 emails/inbox/day | Increase after 30 days |
| Per-inbox daily limit (mature) | Campaign Settings | 40–50 emails/inbox/day | 60+ days clean history |
| Sending schedule | Campaign Settings | Mon–Fri, 8am–5pm | Recipient timezone |
| Sequence steps | Sequence editor | 3–4 steps | Each 3–5 days apart |
| Reply tracking | Campaign Settings | Enabled | Required for metrics |
| Unsubscribe footer | Campaign Settings | Enabled | CAN-SPAM required |
| Tracking domain | Campaign Settings | Custom tracking domain | Not shared domain |
| Field mapping | Import settings | All 6 Quarvio fields | Never skip Title and LinkedIn |
| Personalization tokens | Sequence editor | First name minimum | Company and title recommended |
| Deduplication | Automatic | By email address | Handled by Instantly |
| Pre-launch placement score | Deliverability test | 80%+ primary inbox | Fix before activating |
| Bounce auto-pause | Campaign Settings | Enabled | Protects inbox from hard bounces |
A 5,000-contact Quarvio list ordered with broad ICP criteria likely contains 2–3 sub-segments with different job titles, company sizes, or industries. Before importing the full list, filter the CSV into sub-segments in a spreadsheet. Create separate Instantly campaigns for each sub-segment with personalized copy that speaks directly to each role.
The result: a VP of Sales sub-segment gets a sequence focused on pipeline generation; a Head of Marketing sub-segment gets a sequence focused on lead quality. The same Quarvio contacts, used more intelligently, produce 2–3x higher reply rates than a single generic campaign across all contacts.
Quarvio's linkedin_url field in the CSV is designed for multi-channel use. After importing contacts into Instantly for email outreach, export the linkedin_url column and use it to build a matching LinkedIn campaign in Aimfox. The prospect receives LinkedIn connection and email follow-up, which significantly increases both connection acceptance rates (LinkedIn) and email reply rates (email).
Instantly's A/B testing feature allows testing subject lines, email body variants, or CTAs within a campaign. Use different Quarvio list segments as the audience for each variant to test both copy and ICP targeting simultaneously. After 200 sends per variant, identify the winner and scale that combination.
A 5,000-contact campaign running 5 inboxes at 40 emails per day completes in approximately 25 days. Plan the re-order 2 weeks before completion to avoid campaign gaps. Quarvio's credits system makes re-ordering straightforward: unused credits from the current order remain valid for 12 months, and new credits can be added at any time.
Instantly's AI personalization features can generate unique opening lines based on field values in the lead record. With Quarvio's company and title fields populated, configure Instantly's AI personalizer to generate a custom opening line for each contact referencing their role and company. This creates a unique first sentence for every contact in the campaign without manual research.
Quarvio contacts are verified at the time of delivery. Email addresses can become invalid over time as people change companies. For campaigns running longer than 90 days, watch the weekly bounce rate trend. If bounce rate increases from 0.5% in week 1 to 2.5% in week 12, the contacts are aging. Order a fresh Quarvio list to replace contacts in the later weeks of the campaign rotation.
Symptom: Attempting to upload the Quarvio CSV, Instantly returns an error about the file format.
Cause: Instantly expects UTF-8 encoded CSV files. A Quarvio CSV opened and saved in Excel on Windows may be re-saved with different encoding or added formatting that breaks the upload.
Fix: Open the Quarvio CSV in Google Sheets (not Excel), review it, then export it as a CSV from Google Sheets (File → Download → Comma Separated Values). Upload this Google Sheets-exported version to Instantly. Google Sheets exports clean UTF-8 CSVs that Instantly accepts reliably.
Symptom: After uploading the Quarvio CSV, the field mapping screen shows column headers that do not match the expected Quarvio format.
Cause: The CSV may have been opened and re-saved with modified headers, or the export included additional columns not in the standard Quarvio format.
Fix: Download a fresh copy of the Quarvio CSV from your order dashboard. Do not use a version that has been opened and re-saved. Upload the fresh download directly. If correct headers still do not appear, open the file in a text editor to check whether the first row is actually the header row.
Symptom: The import summary shows contacts were added successfully, but the assigned campaign shows zero contacts in the queue.
Cause: Contacts were imported to Instantly but not assigned to a campaign during the import process. The import and campaign assignment are two separate steps.
Fix: Navigate to Leads in Instantly and find the imported contacts (filter by import date or list name). Select all contacts from the import, then use the Assign to Campaign action to add them to the correct campaign.
Symptom: A prospect responds mentioning they received an email that shows "[First Name]" in the greeting rather than their actual name.
Cause: The personalization token in the email template does not match the variable name in Instantly's field system, or the field mapping was not completed correctly during import, leaving the first_name column unmapped.
Fix: Check the field mapping in the lead record for one of the affected contacts. Navigate to Leads, find a contact from the Quarvio import, and confirm that the First Name field is populated with an actual name. If it shows as blank, the mapping was not completed. Re-import the CSV with correct field mapping.
Symptom: Campaign shows bounce rate above 3% despite using Quarvio verified contacts.
Cause: Quarvio contacts are verified at the time of delivery. If the contact list was ordered several weeks before importing and contacts have changed jobs since delivery, some email addresses may have become invalid. Very large companies also sometimes have custom spam filtering at the corporate email gateway that rejects some emails as bounces even though the inbox is valid.
Fix: Check the specific email addresses that are bouncing. If they all share a pattern (same company domain or all from large enterprise accounts), the cause may be corporate email gateway filtering. If the bouncing addresses appear random across different domains, list aging may be the cause — contact Quarvio support with the specific addresses to verify current status.
Symptom: The import summary shows 800 out of 5,000 contacts as duplicates, but you expected zero duplicates.
Cause: A previous import of a similar Quarvio list or any other source may have added these contacts to your Instantly account.
Fix: This is not an error — Instantly's deduplication is working correctly. The 4,200 non-duplicate contacts will import normally. For the 800 duplicates: if they have already received all sequence steps in a previous campaign, they do not need re-assignment. If they have not completed the sequence, verify their status and decide whether to re-add them to the new campaign.
Symptom: Campaign status shows Active, contacts are assigned, but no sends are recorded in analytics after the first scheduled send window.
Cause: Most common causes: no sequence steps are written (a campaign cannot send without at least one step); the send schedule is configured for times that have already passed today; or the connected inboxes are not passing the warmup score threshold.
Fix: Check in this order: (1) confirm the campaign has at least one sequence step with subject line and body filled in; (2) check the sending schedule to confirm the current time is within the scheduled send window; (3) verify all connected inboxes show green connected status and warmup scores above 80.
Symptom: A prospect replies directly to the email, but the reply does not appear in Instantly's reply tracking or analytics.
Cause: Reply tracking in Instantly depends on the reply arriving back to the sending inbox and being picked up by Instantly's IMAP polling. If the inbox connection has an IMAP issue, replies may arrive in the inbox but not be visible in Instantly's dashboard.
Fix: Navigate to Email Accounts in Instantly and check the IMAP connection status for the sending inbox. If IMAP shows a warning or error, reconnect the inbox. For Inframail inboxes, reconnecting via Microsoft 365 type typically resolves IMAP polling issues.
"Imported 800 contacts from a Quarvio order, mapped the fields in under 3 minutes, and had step 1 sending the same afternoon. Instantly's import flow is the cleanest of any tool I have used at this price point."
— Verified G2 reviewer, Instantly reviews on G2
Per Instantly's cold email benchmark report, accounts sending to verified, deduplicated lists average a 3.43% reply rate, with top senders exceeding 10% — more than 3x the platform average. Verified contacts from Quarvio combined with properly warmed Inframail inboxes consistently produce campaigns in the top-quartile range. Per Woodpecker's cold email benchmark study, top-quartile cold email senders achieving 15–20% reply rates maintain verified lists as a core part of their outreach infrastructure.
| Need | Tool | Notes |
|---|---|---|
| Verified B2B contacts | Quarvio | One-time purchase, 12-month credit validity |
| Email inboxes | Inframail | Microsoft 365 inboxes, auto DNS |
| Cold email sending | Instantly | Sequences, warmup, reply tracking |
| LinkedIn outreach | Aimfox | LinkedIn campaigns using same contact data |
How do I import Quarvio contacts into Instantly?
Download the CSV from your Quarvio order dashboard. In Instantly, navigate to Leads → Import Leads → Upload CSV. Upload the Quarvio CSV. On the field mapping screen, map first_name to First Name, last_name to Last Name, email to Email, company to Company, title to Custom:Title, and linkedin_url to Custom:LinkedIn. Select the campaign to assign contacts to. Confirm the import. The process takes under 10 minutes for lists up to 5,000 contacts.
What CSV format does Quarvio deliver contacts in?
Quarvio delivers contacts as a standard comma-separated CSV with six columns: first_name, last_name, email, company, title, and linkedin_url. This format maps directly to Instantly's field mapper without any reformatting or column renaming. All email addresses are pre-verified.
How long does it take to import contacts from Quarvio into Instantly?
The upload and field mapping takes under 10 minutes for lists up to 5,000 contacts. Instantly processes the import in the background after you confirm, typically completing in under 5 minutes.
Does Instantly automatically handle duplicates from Quarvio imports?
Yes. Instantly deduplicates by email address at the point of import. Any contact whose email address already exists in your Instantly account from a previous import will be skipped. The import summary screen shows the count of skipped duplicates before you confirm the import.
Can I use personalization from Quarvio contacts in Instantly sequences?
Yes — and you should. Quarvio's CSV includes first name, last name, company name, job title, and LinkedIn URL, all of which can be used as personalization tokens in Instantly's sequence editor. First name is the minimum; company name and job title together create personalization that demonstrates relevance to the specific recipient's role.
What is the recommended daily send limit when using Quarvio contacts in Instantly?
30–50 emails per inbox per day for properly warmed inboxes. For newly warmed inboxes (14–30 days of warmup), use the lower end: 25–35 per inbox. For inboxes with 60+ days of clean sending history, up to 50 per inbox is safe. Per Woodpecker's daily sending limits research, exceeding 50 emails per inbox per day significantly increases the risk of triggering email provider volume flags.
How do I segment a Quarvio list into multiple Instantly campaigns?
Download the Quarvio CSV and open it in a spreadsheet application. Filter by the title column to separate different job titles into distinct files (e.g., VP Sales contacts in one file, Head of Marketing contacts in another). Import each segmented file into Instantly as a separate campaign. Write campaign-specific sequence copy for each segment. This approach consistently produces 2–3x higher reply rates than a single generic campaign across all contacts.
Can I use Quarvio contacts for LinkedIn outreach in Aimfox as well as Instantly?
Yes. Quarvio includes linkedin_url in every contact record specifically for multi-channel workflows. After importing contacts into Instantly for email outreach, export the linkedin_url column and use it to build a matching LinkedIn campaign in Aimfox. Running Instantly email and Aimfox LinkedIn outreach in parallel to the same Quarvio contacts significantly increases total response rates compared to single-channel outreach.
How many contacts should I order from Quarvio for a typical Instantly campaign?
Match your order size to your inbox capacity. With 5 inboxes each sending 40 emails per day, you send 200 emails per day. A 5,000-contact list runs for 25 days at that rate. Quarvio pricing: $129 for 5,000 contacts, $199 for 10,000, $399 for 25,000, $699 for 50,000. Credits are valid for 12 months, so ordering ahead is sensible if you have a clear growth plan for inbox capacity.
What happens to unused Quarvio credits after I import contacts into Instantly?
Quarvio credits remain in your account balance for 12 months from the date of purchase. Unused credits are not forfeited when you import contacts — they remain available for future orders. If you order 5,000 contacts but only need 3,000 for the current campaign, the remaining 2,000 credits stay in your account for the next campaign.
Can I re-import the same Quarvio list into Instantly without duplicating contacts?
Yes. Instantly's deduplication by email address ensures that re-importing a list that already exists in your account will skip all previously imported contacts. Only genuinely new email addresses from the list will be added.
How do I update or refresh my Quarvio contacts in Instantly after 12 months?
After 12 months, email addresses in any contact list have a measurable attrition rate as people change jobs or companies. To refresh the contact list: order a new Quarvio list with the same ICP filters. Import the new list into Instantly — contacts already in your account from the previous import will be skipped, giving you only genuinely new contacts. For the existing contacts: segment them in Instantly by their original import date and remove those who have not engaged (no opens, no replies) in 12 months before adding them to a fresh campaign.
Ready to import verified contacts into Instantly today?
Quarvio delivers pre-verified B2B contact lists with all six fields ready for Instantly's field mapper — no cleaning, no reformatting, no guesswork. One-time purchase, credits valid 12 months, unused contacts refunded as credits. Order 5,000 contacts for $129 and have your first campaign running within 48 hours.
